Ventfort Hall is looking to grow our team! See the below job opportunities. To apply, please email haley@gildedage.org with a resume and letter of interest.
Fundraising Events Project Manager
Location: Lenox, MA
Reports To: Director of Programming and Events, Executive Director
Job Type: Part-Time
Pay Rate: $20/hour
Hours: ~15 hours/week, flexing up to 40+ hours/week during fundraising events
Hours flex higher at event times, schedule set ahead in advance.
About Us
Ventfort Hall, an iconic Gilded Age mansion and museum, serves as a cultural hub in the Berkshires. We are seeking an organized and dynamic Project Manager to lead the planning, coordination, and execution of our annual fundraising events. This role is instrumental in ensuring event success, from initial planning through post-event wrap-up.
Ventfort Hall Gilded Age Mansion and Museum is committed to fostering an inclusive and welcoming environment. Ventfort Hall is an equal-opportunity employer and encourages applicants of all genders, races, and ethnicities to apply.
Key Responsibilities
Event Planning & Coordination
- Serve as the primary coordinator for events, including large-scale resale fundraisers, teas, member parties, and more.
- Manage detailed project timelines and schedules for event marketing, relevant donation collection, volunteerism, sponsorship acquisition, and day-of activities.
- Organize an exclusive pre-event shopping experience for key supporters and sponsors.
Vendor and Partner Management
- Work with external vendors to secure in-kind donations and services.
- Cultivate and maintain strong relationships with sponsors, vendors, and other stakeholders.
- Ensure all contracts, agreements, and deliverables are completed on time.
Logistics and Operations
- Coordinate relevant donation drop-off and pick-up schedules, ensuring smooth and organized collection.
- Organize all day-of logistics. This includes event setup, managing of volunteer teams, and ensuring all scheduled activities adhere to agreed-upon timelines.
Team Collaboration
- Work closely with the event fundraising committee to align goals and strategies.
- Coordinate with Ventfort Hall staff to ensure organizational alignment and support.
- Provide regular updates to stakeholders on project progress and milestones.
Qualifications & Skills
- Proven experience in project management, event coordination, and/or fundraising (nonprofit experience is a plus).
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
- Availability to start immediately and work flexible hours, including evenings and weekends as required.
- Excellent interpersonal and communication skills, with a track record of working effectively with diverse teams and stakeholders.
- Proficiency in project management tools, Google products, spreadsheets, and email communication.
- Ability to handle physical aspects of event management, such as moving materials up to 25 pounds and coordinating onsite logistics.
- Passion for community engagement and supporting cultural initiatives.
How to Apply
Interested candidates should send their resume, a cover letter detailing relevant experience, and references to haley@gildedage.org. Applications will be accepted until the position is filled.
