Ventfort Hall is looking to grow our team! See the below job opportunities. To apply, please email haley@gildedage.org with a resume and letter of interest.
About Us
Ventfort Hall, an iconic Gilded Age mansion and museum, serves as a cultural hub in the Berkshires. We are seeking an organized and dynamic Project Manager to lead the planning, coordination, and execution of our annual fundraising events. This role is instrumental in ensuring event success, from initial planning through post-event wrap-up.
Ventfort Hall Gilded Age Mansion and Museum is committed to fostering an inclusive and welcoming environment. Ventfort Hall is an equal-opportunity employer and encourages applicants of all genders, races, and ethnicities to apply.
JOB TITLE: Event Coordinator
PAY: $20/hour
REPORTS TO: Director of Programming and Events
HOURS: Part-Time (hours vary based on time of year and number of events)
Typical office hours 10am-4pm, with flexibility. Event hours in the evenings, ending as late as midnight or 1am on occasion.
POSITION SUMMARY
The Event Coordinator is a hands-on role responsible for facilitating and executing group tours, public programming, and private events at Ventfort Hall. Reporting to the Director of Programming & Events, this position handles physical involvement in event setup and breakdown, and seamless coordination with vendors, guests, clients, staff, and tour companies to execute tours. This position also oversees all public event day-of execution, working closely with the Programming & Marketing team to ensure a smooth handover from preparatory coordination to day-of coordination. Events include, but are not limited to: Tea & Talks, lectures, ghost tours, paranormal investigations, concerts, and general tea service.
EVENT COORDINATOR - KEY RESPONSIBILITIES
Public Event Execution
- Act as the on-site manager during events, addressing any issues that arise and ensuring the event runs seamlessly.
- Physically set up and break down event spaces, including arranging tables, chairs, and decorations as needed.
- Coordinate with vendors such as presenters, caterers, and entertainment to ensure smooth event execution.
- Seamlessly contribute to the greater team during events. Assist with tea service, technology checks for presenters, checking in guests, etc.
Group Tour Coordination Support
- Work with the Group Tour Coordinator as needed to execute group tour needs day-of.
- Prepare and serve group lunches when required, ensuring dietary needs are met and service runs smoothly.
Private Event Support
- Under the guidance of the Private Events Manager, assist day-of with private rentals.
Fundraising Events Support
- Under the guidance of the Fundraising Events Project Manager, assist with fundraising events - including BerkChique!, The Masquerade Macabre, and more - typically relating to day-of coordination and, in certain cases, providing support leading up to these events.
OTHER DUTIES AS ASSIGNED
- The Event Coordinator will be trained on the Front Desk and may be called upon from time to time to fill in as needed, and may be asked to take on a regular shift at the front desk should the need arise.
- Other duties include, and may not be limited to, house maintenance, organizational projects, etc.
How to Apply
Interested candidates should send their resume, a cover letter detailing relevant experience, and references to haley@gildedage.org. Applications will be accepted until the position is filled.
